Accounts Payable Analyst

Job Title: Accounts Payable Analyst

Company:  Abloy Canada Inc.

Reports To: Office Manager

Location: Vaudreuil

Employment Type: Full-Time

ABLOY is a hallmark of trust. Setting the global benchmark in advanced locking and access management systems. Always focused on delivering the highest quality and sustainability from our modern factory and headquarter in Joensuu, Finland. With a highly skilled workforce, international operations, quality, sustainability and innovation is always at the forefront of ABLOY culture. From technical and engineering to software development, ABLOY provides a diverse opportunity for those with skill, determination and drive to add trust into society, creating a more secure and safer future.

Job Summary

The Accounts Payable Specialist is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, and maintaining proper documentation for financial reporting and compliance. This role supports the finance team by reconciling accounts, resolving discrepancies, and upholding internal controls.

Key Responsibilities

• Receive, review, and verify invoices and purchase orders for accuracy and compliance with company policies.
• Match invoices to purchase orders and receipts.
• Prepare and process customer payments (checks, ACH, wire transfers) in accordance with payment terms.
• Schedule vendor payments to optimize cash flow while avoiding late fees.
• Process expense reports of all cardholders.
• Respond to vendor inquiries and resolve discrepancies promptly.
• Participate in month end closing.
• Track billing/shipping of serial numbers/projects for specific projects.
• Maintain updated vendor records.
• Ensure that all automated vendor payments are recorded.
• Ensure adherence to internal controls and company policies.
• Support compliance with tax regulations (GST, QST, HST).
• Act as backup during vacations and absences.
• Handle and distribute incoming mail, answering calls, reception, filing.
• Manage office supplies inventory and place orders as needed.

Academic Profile:                     

• High school diploma (required)
• Undergraduate degree (helpful, but not required)

Experience Profile:                   

• Three to five years of Accounts Payables experience.
• Excellent organizational skills.
• Practical knowledge of Microsoft 365 is an asset.
• Proficient with Excel (Pivot Tables, Vlookup, etc.).
• Adept at working with digital tools and applications.
• Strong written and verbal communication skills in French and English.
• Strong problem-solving skills.
• Proven ability to meet deadlines while working in a time sensitive environment.