Vendor and Expense Program Specialist

An Amazing Career Opportunity for a Vendor and Expense Program Specialist!! 

Location: Austin, TX

Job ID: 41395

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 

As our Vendor and Expense Program Specialist, you’ll support HID’s success by: 

• Creating new vendor records and updating existing records in the company's financial system.
• Acquiring and reviewing vendor information, including contact details, tax identification numbers, and payment terms ensuring accuracy, completeness and compliance with internal policies and external regulations.
• Verifying all banking information in accordance with policy and working to drive electronic payments.
• Working with procurement, vendors and internal departments to ensure vendors are set up or modified timely and accurately.
• Processing USPS mail and assist with management of AP mailbox.
• Supporting AP team on vendor setup related issues, researching and resolving where required.
• Contributing to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiencies.
• Setting up employee Concur profiles, ordering new corporate cards and P-cards for employees and closing cards issued to terminated employees.
• Receiving and distributing new corporate and procurement credit cards.
• Ensuring all card holders are provided with policies, and the employee credit card agreements are signed before issuing new credit cards.
• Actively monitoring and managing credit card limits for all employees.
• Providing customer support to card users; enforcing the card policies, practices & procedures.
• Troubleshooting problems and addressing T&E ServiceNow tickets. 
• Acting as a point-of-contact for corporate card program, P-card program and T&E/Concur inquiries, problems, suggestions, and for the issuing institution(s).
• Acting as global liaison with Concur including opening cases with Concur and participation on monthly Concur calls.
• Building solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers.
• Leading global process efficiencies, improvements and projects.
• Additional responsibilities to be determined as needed.
• This position may require regular overtime beyond the standard schedule to support the workload demands.

Your Experience and Background include:  

• Must possess an AA degree in Accounting, or an equivalent combination of education and relevant work experience.
• 3 - 5 years of Accounts Payable and Travel & Entertainment program experience.
• Ability to work independently and take ownership of multiple concurrent and diversified tasks, while working with deadlines.
• Strong problem solving and analytical skills.
• Proven ability to work in a team-oriented environment.
• Advanced MS Excel a plus.
• Detail oriented.
• Proficient in MS Office applications, such as Word, Excel, PowerPoint, etc.
• Familiar with operating systems, such as Windows, etc.
• Comfortable with advanced ERP systems such as Oracle

What we can offer you:

• Competitive salary and rewards package

• Competitive benefits and annual leave offering, allowing for work-life balance

• A vibrant, welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

Why apply? 

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers.
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com.